Why You Need to Automate Your Onboarding and Disintegration Process

The growing threat landscape has caused companies to rethink how they manage business processes such as onboarding and offboarding. These processes can be cumbersome and time-consuming for a business – and the risk is real. Insider threats from disgruntled employees leaving are more than an IT problem. It’s a matter of business.

And business leaders see the importance of cybersecurity in situations like integration and disintegration. According to a recent Gartner survey:

“Eighty-eight percent of boards of directors (BODs) view cybersecurity as a business risk, as opposed to a technology risk.

It is no longer enough to secure your technology, your team must now secure the processes around this technology.

That’s why enterprise security teams are turning to automation. With automation, you can streamline repetitive tasks and dig deeper into complex security alerts. We are already seeing its widespread adoption, especially in cases outside of the Security Operations Center (SOC).

Keep reading to learn how your team can use security automation platforms to improve employee onboarding and onboarding.

What is onboarding automation? Automation of boarding?

Onboarding automation is used to streamline the necessary tasks and documentation that occur when an employee starts working at your company. This includes creating accounts, setting up email software, setting up proper permissions, and even creating access badges for building entrances. The goal of automating the onboarding process is to ensure that each new employee is onboarded in the most efficient and secure manner possible.

On the other hand, onboarding automation speeds up the exit process when an employee leaves. Accounts should be locked down, access restricted and data protected. Offboarding automation protects company data from intentional or unintentional leaks. Automating the onboarding process is a surefire way to ensure all details are tied to departing employees.

Manual security vs. automated boarding/disembarking

When your team approaches integration and disintegration manually, the risk of human error increases. Gaps in the employee exit process — caused by limited visibility, manual processes, and weak access controls — put businesses at risk of data leakage. This risk can have a negative impact when employees with elevated access credentials leave the organization or when they transfer to competing companies.

Here are some of the common challenges with manual onboarding/removal:

  • Increased risk of human error

  • Late response when an employee leaves

  • Lack of visibility into employee access and permissions

  • Higher risk of miscommunication between departments

Automating boarding and boarding is completely different. You can include your HR system in the automation loop so that the security team is aware of new hires and departures. When an employee leaves, they trigger a set of processes and access controls to prevent data leaks.

SOC analysts gain visibility into the applications and systems that departing employees have access to. Access can be automatically revoked as part of the offboarding checklist.

In the event of a disgruntled employee, low-code automation facilitates real-time collaboration on insider threat use cases.

How to Use Security Automation for Integration and Deintegration

As soon as the offer letter is signed or the resignation letter is received, it’s time for the automation to start.

  • Include HR actors in the automation loop to know when an employee leaves

  • See which applications or systems employees have access to

  • Automatically revoke access controls on employee’s last day

  • Investigate and collaborate on insider threat cases

  • Build a system of record for all insider data risks

Advantages of Automated Onboarding and Boarding

Low-code security automation platforms help SOC analysts by automating mundane and repetitive tasks. Security managers can optimize their team’s performance without increasing workload or team size. Benefits also include:

  • Save more time: 80-90% of employee onboarding and departure processes can be automated. SOC analysts can regain time spent on tedious, error-prone tasks to triage high-level alerts.

  • Harnessing institutional knowledge to reduce risk: low-code security automation brings business intelligence to enrich data. Bring HR, legal, and managers into the automation loop to insert business logic that can prevent data leaks.

  • Protect future profits: Low-code security automation can be a check-in system for security teams. Investigate insider risks and validate your security controls in one place. This helps prevent leaks of source code, customer lists, and regulated data, which saves future profits.

  • Save money with automated deprovisioning: Avoid the costly mistake of deferred deprovisioning of your SaaS tools. Automate IT onboarding processes to ensure this manual step is never missed.

Low-Code Security Automation Tools for Integration/Elimination

Looking to automate your security integration and disintegration processes? Low-code security automation is a smart move. Swimlane Turbine combines the power of high-code and the accessibility of no-code for the best of both worlds. It’s a fierce security defense that allows anyone to be an automaton.

*** This is a syndicated blog from Swimlane’s Security Bloggers Network (en-US) written by Ashlyn Eperjesi. Read the original post at: https://swimlane.com/blog/employee-onboarding-offboarding-automation/

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